The World Bank Office in Bamako seeks applications from qualified local candidates for the vacant position of Receptionist in order to support office and contributes to the smooth running of the daily operations of the Mali Country Office. Tasks may vary according to the office support needs and requirements of the reception work, but typically encompass basic office functions ranging from photocopying to light word processing.
Duties & Responsibilities:
Performs basic office functions including: sorting and distributing incoming mails, answering telephones and any other tasks related to the reception, assisting in maintaining unit files in WBDocs, photocopying, delivering urgent mails / messages, handling courier services, etc.( ll ) Uses basic keyboard and word processing skills to assist in preparation of short documents, memos, letters, faxes and electronic mail. (lll) Welcoming visitors, guiding and giving them appropriate information. (IV) Recording incoming mails, following up outgoing mails. (V) Backing up the person in charge of filing documents in WBDocs. (VI) Updating list of staff and contact information of partners. (VII) Preparing a table of all missions (incoming, outgoing) and office leaves. (VIII) Backs-up other team members in routine office functions, as required. (IX) Works implies frequent interaction with other colleagues in Mali Country Office, visiting missions and Counterpart staff as well as external clients. (X) Updates visitors list and Country Office staff contact list (XI) Contribute to keeping good and warm work environment as well as good presentation of Mali Country Office reception.
Qualifications:
At least the level of high school degree in administration, secretariat, business administration with 3 years of experience, preferably in a similar position.
Strong interpersonal skills and commitment to work in a team – oriented, in a multi-disciplinary within a matrix management environment.
Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight deadlines.
Ability to pass relevant Bank Group tests as required.
Excellent verbal and written communication skills in French. A good command of English is an advantage;
Good computer literacy
For the FULL job description and selection criteria for this vacancy, qualified candidates are requested to visit and submit an electronic application at the World Bank careers website:www.worldbank.org/careers.  Once on the site, Click on > Current Job Openings > Job type > Administrative > Job Family > Administration > Location Bamako , Mali .> Job number > 130605. The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. Individuals with disabilities are equally encouraged to apply.  Only shortlisted candidates will be contacted. Closing date is April 7, 2013.